Job vacancy Administration Manager

Our client is a global professional service company, they are growing their team and are looking to hire an experienced Administration/ Operations Manager for their office in DIFC, Dubai.

• Perform day-to-day administration to support the Director of Administration & Special Projects in ensuring the smooth running of the Dubai and Abu Dhabi offices.
• HR Administration including but not limited to:
• Benefits: including medical insurance, life insurance, ESG, DEWS contribution etc.
• Payroll processing
• Visa application processes
• Process legal affairs renewals and registrations
• Draft employment contracts, salary letters, employment verifications etc.
• Absence management
• Assist with staff recruiting processes including interviewing and onboarding
• Work with the Global HR team to ensure systems are updated etc.
• Finance Administration:
  • Process vendor invoices
  • Review, approve and/or return expenses
  • Assist with preparing the annual budget for the offices
  • Assist the finance department with cashflow requirements
• Supervise and manage support staff teams, including handling coaching and training, conduct mid-year and year-end review meetings, approving overtime and vacation requests.
• Coordinate secretary work schedules to ensure there is sufficient coverage at all times.
• Maintain relationships with external service providers and vendors, in particular facilities management providers and building management.
• Support compliance initiatives and adherence to regulatory requirements.
• Assist with cross-departmental projects and initiatives, and provide ad-hoc support to other non-US offices as required.
• Assist with organising office social events and office meetings.

The successful candidate for this role:

• 5 - 7 years of business operations experience preferably in a professional service company
• Experience with managing and leading a team of support staff
• Candidate needs to have UAE experience and be based in the country
• Professional demeanor, excellent communication and organisational skill
• Bachelors Degree