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Job vacancy Administration Manager
Announced
02 March, 2024
Job Type
Employee
Job Status
Full Time
Job Title
Administration Manager
Job Presentation
Our client is a global professional service company, they are growing their team and are looking to hire an experienced Administration/ Operations Manager for their office in DIFC, Dubai.
- Perform day-to-day administration to support the Director of Administration & Special Projects in ensuring the smooth running of the Dubai and Abu Dhabi offices.
- HR Administration including but not limited to:
- Benefits: including medical insurance, life insurance, ESG, DEWS contribution etc.
- Payroll processing
- Visa application processes
- Process legal affairs renewals and registrations
- Draft employment contracts, salary letters, employment verifications etc.
- Absence management
- Assist with staff recruiting processes including interviewing and onboarding
- Work with the Global HR team to ensure systems are updated etc.
- Finance Administration:
- Process vendor invoices
- Review, approve and/or return expenses
- Assist with preparing the annual budget for the offices
- Assist the finance department with cashflow requirements
- Supervise and manage support staff teams, including handling coaching and training, conduct mid-year and year-end review meetings, approving overtime and vacation requests.
- Coordinate secretary work schedules to ensure there is sufficient coverage at all times.
- Maintain relationships with external service providers and vendors, in particular facilities management providers and building management.
- Support compliance initiatives and adherence to regulatory requirements.
- Assist with cross-departmental projects and initiatives, and provide ad-hoc support to other non-US offices as required.
- Assist with organising office social events and office meetings.
The successful candidate for this role:
- 5 - 7 years of business operations experience preferably in a professional service company
- Experience with managing and leading a team of support staff
- Candidate needs to have UAE experience and be based in the country
- Professional demeanor, excellent communication and organisational skill
- Bachelors Degree
Salary
AED30,000 - AED32,000 per month (AED360,000 - AED384,000 per year) (AED)
Reference number
JN-052023-6049921
Valid Till
2 Jul, 2024 (60 days left)
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JOB BY
Michael Page
Office No.202, Al Fattan Currency House Tower -1, Dubai International Financial Centre (DIFC), PO Box 506702 Dubai, United Arab Emirates
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+971 4 709 0300
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